Work With Us

Work With Us

THEATRE ROW

Rehearsal Studio Coordinator

Theatre Row, a program of the non-profit Building for the Arts NY, Inc. (BFA), is an Off-Broadway multi-theater complex in the heart of the Theater District that serves as an affordable resource for artists and performing arts organizations, and a lively, accessible venue for all audiences.   

Located just two blocks from Times Square, Theatre Row’s five theaters, five rehearsal studios, and nine offices are rented by over 100 theatre and performance arts companies each year, bringing over 125,000 patrons to Theatre Row annually. 

BFA is seeking a full-time Rehearsal Studio Coordinator. The Rehearsal Studio Coordinator plays a key role in maximizing the impact of our rehearsal studios. This position focuses on rental operations, client support, and ensuring that the rehearsal studios are utilized effectively by artists, arts organizations, and community partners. In addition to serving as the first point of contact for rehearsal studio renters, the Coordinator maintains the collection and tracking of data and reporting metrics for arts-specific grants that sustain subsidized studio access.

This is a 40 hour/week, salaried, exempt position. The Rehearsal Studio Coordinator reports to the Contracts Manager. The Rehearsal Studio Coordinator is expected to work onsite at Theatre Row, Monday – Friday, 9:30am – 5:30pm.

Key Responsibilities

Studio Rentals & Revenue Generation

  • Serve as primary point of contact for all rehearsal studio rental inquiries.
  • Manage bookings, confirm reservations, and process rental invoices and payments.
  • Provide tours of spaces for prospective clients and proactively promote availability.
  • Track studio usage and collaborate with management on strategies to maximize rental income while balancing community access.

Client & Community Support

  • Greet and assist renters, artists, and guests; ensure a welcoming, professional environment.
  • Orient renters to policies, procedures, and safe use of space.
  • Respond promptly to on-site needs, including equipment set-up, troubleshooting, and policy enforcement.
  • Maintain strong relationships with individual artists, small ensembles, and larger companies who utilize the space.

Facilities & Operations

  • Open and close rehearsal studios and performance spaces.
  • Monitor safety and upkeep; report and address issues promptly.
  • Reset and maintain rehearsal spaces (chairs, tables, music stands, etc).
  • Coordinate tuning of rehearsal studio pianos when necessary
  • Collaborate with the Stage Door and Production staff to ensure the rehearsal studios continue to run smoothly during evening and weekend hours when the Coordinator is not present.
  • Coordinate with Theatre Row senior staff when use of the rehearsal studios and theatres overlap.

Grant Utilization & Reporting

  • Collect and maintain accurate data on studio usage, client demographics, and subsidy allocation.
  • Support grant reporting by compiling usage statistics, client feedback, and anecdotal impact stories.
  • Assist in implementing grant-funded initiatives (e.g., discounted rehearsal space for emerging artists).
  • Help ensure compliance with funder requirements related to access, equity, and community engagement.

Additional Responsibilities

  • Provide occasional support for front-of-house, events, and general administrative tasks and projects.
  • Utilize rental software for online booking.
  • Contribute ideas for improving rental systems, client experience, and grant-supported programming.

Qualifications

  • Strong interpersonal and communication skills with a customer-service orientation.
  • Experience with space rentals, event coordination, or arts administration preferred.
  • Familiarity with grant-funded programs, reporting, or data collection a plus.
  • Highly organized and detail-oriented; able to juggle multiple bookings and deadlines.
  • Comfortable with administrative platforms (Google Suite, Microsoft Office, or scheduling software).
  • Knowledge of and enthusiasm for the performing arts.
  • Flexible availability, including evenings and weekends.
  • Ability to perform light physical work (lifting/moving up to 25 lbs).

Required Qualifications:

  • 2+ Years of studio rental, reception desk, or administrative experience
  • Strong understanding of industry standards, both for non-profit theatre companies and commercial off-Broadway producing
  • Proficient in Microsoft office suite with a focus on Excel
  • An ability to thrive in a complex, busy environment

Preferred Qualifications:

  • Experience working with venue management software (Artifax)
  • Strong communication skills, both written and verbal
  • Experience with a multi-venue space

Compensation: Salary is $47,500 per year, commensurate with experience. In addition to the base salary, BFA offers full-time employees a generous benefits package, including medical and dental, flexible spending accounts (FSA) for health and commuter benefits, 403(b) retirement plan, paid time off, bereavement and parental leave offerings.

To apply, please send a resume and cover letter to jobs@bfany.org with subject line “Rehearsal Studio Coordinator Applicant: [Your Name]”. Resume and Cover Letter combined should not exceed than three pages. No calls will be accepted.

BFA is an equal opportunity employer. We do not discriminate in recruitment or employment on the base of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity or gender expression, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law. 

Theater Row is a program of BFA. Building for the Arts NY, Inc. is a 501(c)3 non-profit organization incorporated in the State of New York. We expand access to the performing arts by providing creative space, learning opportunities, and hubs for artistic connection.

 (www.bfany.org). As an organization we embrace the following core values:

  • Openness: Welcome the richness of perspectives across New York and nationally
  • Collaboration: Amplify a range of ideas and cultivate trusting relationships
  • Respect: Uphold authentic and consistent regard for the experiences, thoughts, and opinions of all
  • Impact: Drive meaningful change and celebrate moments of triumph
  • Creativity: Encourage and model pathways for innovative expression and exploration

For more information about our Mission, Vision and Values please visit us at https://bfany.org/about.